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Code of Conduct

The New Phytologist Foundation celebrates diversity, and we expect participants in our meetings to be respectful, considerate and supportive of each other, to offer constructive critiques and embrace the variety of opinions on offer. New Phytologist Foundation events are an opportunity to share, develop and broaden our viewpoints within a safe and inclusive setting. The New Phytologist Foundation has established a set of core principles that outline the standards expected of individuals involved in the Foundation’s activities, including symposia and workshops. We strive to treat all individuals with respect and promote a safe environment free from discrimination, harassment, and victimization.

 

Expected behaviour

  • We respect the rights of all individuals to dignity, privacy and confidentiality and delegates must treat everyone with respect.
  • We ask delegates to respect their fellow participants and ensure they undertake good practices for intercultural collaborations. Several tips for intercultural communication can be found at Commisceo Global and CHRYS.
  • We ask that you remain mindful of your surroundings and respect the surroundings of your fellow participants.
  • Do not share, copy, or reuse any materials presented by speakers unless this is expressly permitted.
  • All delegates must ensure they respect the staff, rules and protocols of the meeting venue, accommodation, and online platform. This also includes protocols linked to COVID-19.


We will not tolerate behaviours that involve discrimination of individuals or groups on the basis of sex, race, ethnicity, gender identity, age, religion, disability, or any other characteristic protected by applicable laws. Sexual harassment, bullying, intimidation, or harassment in any form will not be tolerated.

Any delegates that do not meet the expected respectful behaviour may be immediately removed from the online or physical meeting.

If you have any concerns or suggestions, please speak to the Events and Promotions Manager, Christine Phillips, the Executive Editor, Sarah Lennon, or one of the organising committee. Alternatively, you can email np-symposia@lancaster.ac.uk


COVID-19 safety protocols

We want to provide a safe environment for all of our delegates and will update COVID-19 protocols as necessary in the run-up to the symposium. The New Phytologist Foundation will be following all protocols issued at the national, local and host institution level. We will also enact additional best practice measures to ensure the safety of all participants as needed.

Additional measures may include:

  • During the event, we may ask delegates to wear masks while indoors (unless exempt). Arrangements will be made to enable presenters to remove their masks safely while speaking.
  • All delegates may be asked to confirm they have received a negative COVID-19 test taken within 2 days before arriving at the event.

Should an attendee test positive for COVID-19 after arriving / during the event, they should isolate in their room and inform the organisers by phone or email.

All delegates are encouraged to ensure that they have appropriate travel insurance with health care, COVID-19 and cancellation cover.


Filming and photography

Photography and filming may take place at New Phytologist Foundation events. 

 

The resulting photographs and video footage will be used by the New Phytologist Foundation for the purpose of outreach and promoting their activities and may be published on the New Phytologist Foundation’s website and social media channels.

 

As part of your registration to attend the event, you will be asked to confirm your consent to be photographed and/or filmed during the meeting.

 

If you have any concerns, please contact the Events and Promotions Manager.

 

Cancellation policy


If a delegate is no longer able to attend, they should inform Christine Phillips, Events and Promotions Manager, immediately, and with at least 30 days’ notice.  Any refunds will be subject to each events individual policy.  In most circumstances, a replacement delegate can be sent.  

 

Should circumstances beyond our control force the cancellation of the symposium, the New Phytologist Foundation is unable to accept liability for any additional costs incurred, including travel costs, and delegates are strongly encouraged to take out appropriate travel insurance to cover them in the event of cancellation.

 

Privacy Policy

Please see the Foundation's privacy policy